United Nations (UNOPS) Deputy Head of Finance- MCFU (Re-advertised) in Yangon, Myanmar (Burma)

** Background Information - Myanmar

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

Myanmar is one of UNOPS principal offices in Asia, acting as fund manager for three of the most extensive development programmes in the country, namely the Three Millennium Development Goal Fund(3MDG), the Livelihood and Food Security Fund (LIFT) and the Joint Peace Fund (JPF). Also, UNOPS Myanmar is Principal Recipient for the Global Fund to Fight AIDS, Tuberculosis and Malaria in Myanmar and Cambodia, and for the Global Fund¹s Regional Artemisinin-resistance Initiative targeting drug-resistant malaria in the Greater Mekong sub-region. UNOPS provides procurement, infrastructure and project management services to a wide range of organizations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS Myanmar plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost-effectiveness. UNOPS Myanmar Support Services are shared across all programmes. The successful delivery of financial services to all UNOPS operations in Myanmar is the responsibility of the Finance Unit, which is comprised of an Operations Team and a Managed Cash Flow Unit (MCFU) with personnel based around Myanmar.The Managed Cash Flow Unit (MCFU) allows the management and implementation of activities in the public sector through a cash transfer and payment process. This MCFU scheme aims to follow the public sector financing standards and to channel the money to support the Government Ministries under whose supervision the services are delivered.

** Background Information - Job-specific

Within the framework of the delegated authority, the incumbent is assigned all or part of the following duties which are performed according to organizational needs and structure:

Under the overal supervison of the Head of Finance, the Deputy Head of Finance - MCFU acts as an advisor to Senior Management and leads Managed Cash Flow Unit operations. S/he guides the MCFU and fosters collaboration within the team, with programme staff, and with other stakeholders. The incumbent provides solutions to a wide spectrum of financial management issues, maintains oversight over the MCFU, and promotes a collaborative, client-oriented approach.

** Functional Responsibilities

Functions / Key Results Expected

  1. Implementation of operational and financial management strategies
  2. Budget management and organization of the cost-recovery system
  3. Control of Operational Advance (OA) accounts
  4. Control of field level cash management
  5. Team Management
  6. Knowledge building and knowledge sharing 1.Implementation of operational and financial management strategies

Ensures the implementation of operational and financial management strategies, focusing on the achievement of the following results:

  • Advice to senior management on strategic financial resources management and efficient ways of supporting the implementation of MCFU activities.
  • Authoritative interpretation of requirements for handling transactions advice and guidance concerning UNOPS’ financial practices and rules.
  • Operational efficiency of the managerial or accounting aspects of the areas managed.
  • Continuous analysis and monitoring of the financial situation, presentation of forecasts for projects.
  • Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNOPS rules, regulations, policies and strategies, MCF Standard Oprating Procedures (SOPs) and IPSAS standards.
  • Implementation of the effective internal control, proper design and functioning of the financial resources management system.
  • Performance of appropriate role in Enterprise system for transactions approvals and OA accounts reconciliation.
  • Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions within MCFU. Periodically conduct risk assessments on Managed Cash Flow operations and propose mitigating actions to the Head of Finance.
  • Proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UNOPS rules and regulations
  • Control of the workflows in the MCF Unit.
  • Elaboration and implementation of cost saving and reduction strategies.
  • Informs supervisors and other UNOPS staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.
  • Coordinate with Ministry of Health and Sports (MOHS) staff, National Program team members and the HoF for the development and periodical review of MCF SOPs, manuals, guidelines and control of workflows, implement adequate internal controls and safeguarding of the organization’s assets.
  • Represents MMOC Head of Finance to meetings with internal/external stakeholders when required, including National Program, Donor and PR management meetings

2.Budget management and organization of the cost-recovery system

Manages the project budgets and organizes an optimal cost-recovery system focusing on achievement of the following results:

  • Financial resources management through planning, guiding, controlling of the resources in accordance with UNOPS rules and regulations.
  • Preparation and monitoring of budgets of management projects.
  • Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
  • Elaboration of proper mechanisms to eliminate deficiencies in budget management.
  • Preparation of cost-recovery bills in Enterprise system for the services provided by UNOPS

3.Control of Operational Advance (OA) accounts

  • Ensures proper control of CO OA accounts focusing on achievement of the following results in compliance with IPSAS and UNOPS policies and procedures:
  • Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise system; OA reconciliation are duly prepared; MPOs, travel claims and other entitlements are duly processed, receipting of goods and services and establishment of accruals are properly done
  • Timely accounting and reconciliation of all transactions, security for cash assets on site.
  • Manager level in Enterprise system.
  • Oversee the Control of OA accounts opening, operations and closure
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
  • Oversee the Control of the Accounts Receivables for UNOPS projects and maintenance of the General Ledger

4.Control of Field level cash management

  • Ensures proper CO cash management focusing on achievement of the following results:
  • Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
  • Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNOPS staff at HQ on the results of the investigation when satisfactory answers are not obtained.
  • Daily review of zero-balance account bank statements in Enterprise system to monitor imprest level; identification and record of contributions.
  • Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments.
  • Member of bank signatory panel.
  • Timely and accurate approval of bank reconciliation, including documented review of exceptions.
  • Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.
  • Performing Paycycle manager role in Enterprise system
  • Timely preparation of monthly cashflow forecast for use by Treasury Team. Liaison with National Programme team and Field Finance Assistants to obtain estimate of their cash requirements.
  • Cash disbursements made on sites.

5.Team Management

  • Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
  • Provide oversight, ensuring compliance by team members with existing policies and best practices.

6. Knowledge building and knowledge sharing

  • Organize, facilitate and/or deliver training and learning initiatives for personnel on finance related topics.
  • Lead, approve and conduct initiatives on capacity development and knowledge building for MCFU personnel, including network development, plans, learning plans and activities, Technological developments, Finance practice information and best practice benchmarking.
  • Oversee team’s contributions to Finance knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.
  • Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
  • Provide training and refresher workshops for Department of Public Health (DoPH) and Ministry of Health and Sports (MoHS) staff and National Program team Members on Financial Planning, Budgeting and internal control Systems.
  • Advise on the development of a comprehensive financial management training strategy, plan and materials to ensure that adequate formal and informal mechanisms are available to office finance staff.

Impact of Results

The effective and successful achievement of results by the Deputy Head of Finance directly impact on the availability of UNOPS’ financial resources to effectively support the development and implementation of the organization’s programmes and projects. It enhances the organizations financial and programme performance, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management.

** Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. (for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. *For people managers only: *Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

** Education/Experience/Language requirements

Education

  • CPA or Advanced Degree or equivalent in Business Management, Business Administration or related fields is required.
  • A first-level university degree, in combination with two additional years’ qualifying experience, may be accepted in lieu of the advanced university degree. Experience

  • Minimum of Seven years of professional-level experience in accounting with responsibility for project accounting and preparation of financial statements in an international organization in providing financial management services;

  • Knowledge of UNOPS financial rules and regulations; working knowledge of ERP (particularly Agresso), experience with MS Office 2010/or newer versions, and financial management and using electronic systems environment are desired.

Language

  • Fluency in English and Myanmar language is essential

** Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA) Contract level: LICA 11 Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

THIS IS A LOCAL POSITION. ONLY MYANMAR NATIONALS ARE ELIGIBLE TO APPLY. ALL OTHER APPLICANTS WILL BE REJECTED.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

** Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

** Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Job categories: Finance

Vacancy code: VA/2018/B5506/16571

Department/office: AR, MMOC, Myanmar

Duty station: Yangon, Myanmar

Contract type: Local ICA Specialist

Contract level: LICA Specialist-11

Duration: Open-ended

Application period: 12-Oct-2018 to 20-Nov-2018