National Park Service Student Trainee Administrative Support OA in Washington, District Of Columbia

  • Duties

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Duties
Summary

This position is located in National Mall and Memorial Parks, in the Office of the Superintendent. Each year, millions of people visit National Mall and Memorial Parks to recreate, to commemorate presidential legacies, to honor our nation's veterans, to make their voices heard, and to celebrate our nation's commitment to freedom and equality. Please visit find a park for additional park information.

This position is being filled under the Pathways Internship Program which is designed to provide students enrolled in a wide variety of educational institutions, from high school to graduate level, with paid work opportunities in agencies to explore Federal careers while still in school. To review eligibility requirements for the Pathways Internship Program, please click here.

Interns may be eligible for non-competitive conversion to permanent employment, please click here for more information.

Positions are temporary with mixed work schedules based on student's schedule and the needs of the agency. Work may be part-time or full-time. This is a year long position, not limited to the summer only. Applicants should expect to work year round.

This is an indefinite, Excepted Service appointment that will continue as long as the incumbent meets the eligibility requirements under the Pathways Internship program and funding is available.

Travel, transportation, and relocation expenses will not be paid. All travel, transportation, and relocation expenses associated with reporting for duty in this position will be the sole responsibility of the selected employee.

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Responsibilities
  • Serves as receptionist
  • Distributes and processes mail
  • Maintains log of checks received
  • Monitors pool vehicle keys and utilization
  • Coordinates travel using Concur and prepares authorizations and vouchers
  • Purchases park office supplies and maintains supply inventory
  • Troubleshoots office equipment and calls for repairs
  • Maintains office files
  • Prepares reports and permits
  • Serves as timekeeper and prepares Personnel Action Requests
  • Prepares and tracks donation thank you letters
  • Enters data into a variety of systems
Travel Required

25% or less - Some local travel may be required for this position

Supervisory status

No

Promotion Potential

5

  • #### Job family (Series)

0399 Administration And Office Support Student Trainee

  • Requirements

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Requirements
Conditions of Employment
  • U.S. Citizenship required.
  • Appointment subject to background investigation and favorable adjudication.
  • Meet Selective Service Registration Act requirement for males.
  • Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program.
  • Pathways participant agreement is required.
  • You may be required to operate a government motor vehicle as part of your official duties. Prior to your first official motor vehicle operation, and again every year thereafter (or more frequently if management determines such need exists), you will be required to sign an affidavit certifying to your possession of a valid State issued driver's license that is current and has not been revoked, suspended, canceled, or otherwise disqualified in any way to prohibit your operation of a motor vehicle. You will also submit a photocopy of your valid State issued driver's license prior to your first official motor vehicle operation, and again every year, or more frequently if management determines such need exists.
  • This position has a mixed work schedule based on the varying workload, and your work schedule is subject to change from part-time to full-time to on-call as workload/your school schedule dictates.
  • The entire period served under the Intern Program counts as a trial period.
  • Applicants must be at least (1)18 years old or (2) at least 16 years old and: (a) Have graduated from high school or been awarded a certificate equivalent to graduating from high school; or (b) Have completed a formal vocational training program; or (c) Have received a statement from school authorities agreeing with their preference for employment rather than continuing their education; or (d) Be currently enrolled in a secondary school and either work only during school vacation periods or work part-time during the school year under a formal student employment program.
Qualifications

Be enrolled or accepted for enrollment in a qualifying educational institution AND

Have successfully completed 4 academic year of post-high school leading to a bachelor's degree or equivalent degree OR Have 1 year of specialized experience equivalent to at least the GS-04 grade level in the Federal government (I understand that specialized experience is experience that involved maintaining an office, answering phones and greeting visitors, maintaining files, assembling reports, organizing mail and correspondence; or other similar work). OR Have an equivalent combination of successfully completed post-high school education and experience (only education in excess of the first 60 semester hours of a course of study leading to a bachelor's degree is creditable towards meeting the specialized experience requirements. Two full academic years of study, or 60 semester hours, beyond the second year is equivalent to 1 year of specialized experience). For example, I have 6 months of specialized experience (50% of the experience requirements for this position and grade level) combined with two years of education as outlined above (50% of the education required to qualify), which included related courses such as American history, science, education, parks and recreation, communications and/or public speaking (50% of the directly related coursework required). Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as "varies".

Education

To qualify based on education, you must submit a legible copy of transcripts from an accredited institutionwith your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

You will NOT be considered under Pathways unless you provide supporting information from your school. Documentation may be provided in letter format from your academic advisor, school counselor, admission office, etc. to prove* CURRENT*enrollment/acceptance OR it may be provided in the form of several official documents from your school such as a copy of your official transcripts and a copy of your class schedule for next semester. Copies of documents from your school website are acceptable if they contain all relevant information as listed above. Letters from advisors or other school officials must be on school letterhead.

If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

Additional information

This announcement may be used to fill additional positions if identical vacancies occur within 90 days of the issue date of the referral certificate.

If selected, you will be required to sign a Pathways Agreement which specifies the conditions of your employment as we've indicated in this job announcement. You must continue to meet the Pathways Program requirements throughout the duration of your appointment. To verify that you do, we will require proof of your continued enrollment and good standing each semester or grading period throughout your internship. Failure to do so will result in termination of your internship and employment.

Physical Demands:Work requires sitting at a desk, standing, bending, reaching, walking and lifting. Work Environment:Work is performed primarily in an office setting but may be performed out in the field.

If you are unable to apply online or need to fax a document that you do not have in electronic form, view the following link for information regarding an Alternate Application. Click the following link for more information, https://help.usastaffing.gov/Apply/index.php?title=AlternateApplicationInformation.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

A review of your resume and supporting documentation will be made and compared against your responses to the Occupational Questionnaire to determine if you are qualified for this job. If your resume is incomplete or does not support the responses provided in the Occupational Questionnaire, or if you fail to submit all required documentation, you will be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly. If a determination is made that you have inflated your qualifications or experience, you may lose consideration for this position. Please follow all instructions carefully; errors or omissions may affect your rating.

Candidates will be rated and ranked using Category Rating procedures. These procedures place candidates with veteran's preference above non-preference eligibles within each category. Veterans with a service connected disability of at least 10 percent are listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. Under Category Rating, candidates will be rated and ranked into one of three categories:

  • Best Qualified- applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors and are highly proficient in all requirements of the job and can perform effectively in the position
  • Well Qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors and are proficient in most of the requirements of the job
  • Qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors and are proficient in some, but not all of the requirements of the job. You will be evaluated on the following competencies:

  • Customer Service

  • Interpersonal Skills
  • Problem Solving
  • Technology Application
  • Writing

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Background checks and security clearance
Security clearance

Q - Nonsensitive

  • Required Documents

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Required Documents

The following documents are required and must be submitted by 11:59 PM (EST) on 05/30/2018:

  1. Resumewhich includes a list of all significant jobs held and duties performed, with dates specified in month and year format, and, indicate hours worked per week. If military or civilian, please include your rank and/or grade.
  2. A complete Occupational Questionnaire
  3. Other Supporting Documents, if applicable, such as:
  4. Veterans Preference Documentation:
  5. If you are a Discharged, Non-Disabled Veteran, you must submit a copy of your DD-214 showing character of discharge (Member 4 copy), or other Documentation of Service and Separation under Honorable Conditions, as listed on the SF15. If you don't have your DD-214, you may request it after discharge from the National Archives.
  6. If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, & 6) dated within 120 days of your separation.
  7. If you are a Disabled Veteran, Purple Heart Recipient, or*Mother or Spouse of a Disabled or Deceased Veteran*, you must submit all additional proof required by the SF15, and if applicable, a completed SF15. You may request a copy of your Department of Veterans Affairs letter from www.ebenefits.va.gov or call 1-800-827-1000 to establish proof of disability.
  8. Student Documentation: College transcripts, or acceptance letter from school indicating enrollment of at least half time (if grades have not been posted). Do not submit photographs with your application package.Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.

Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

To apply for this position:You must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below. To receive consideration, the complete application package must be submitted by 11:59 PM (EST) on 05/30/2018. WE DO NOT ACCEPT HARD-COPY OR E-MAIL APPLICATION PACKAGES.

  1. Select Apply. If you are not logged in, you will be prompted to login or create an account.
  2. Start the Application Process by selecting "Start Application."
  3. Click here for USAJobs Help with "How to create an application"
  4. To PREVIEW the application questionnaire, select the following link: https://apply.usastaffing.gov/ViewQuestionnaire/10208727
  5. Select or add the resume you want to use for this application. Click here on how to build a resume in USAJOBS.
  6. Select documents you want included in this application.
  7. Review package to acknowledge your documents were reviewed.
  8. Select if you want to include your demographic information.
  9. After reading and certifying the application is true and submitted in good faith, select "Continue to Agency Site."
  10. Follow onscreen prompts and instructions to complete your application.
  11. Add the supporting documents by indexing your documents with the dropdown.
  12. Upload any missing required documents or optional documents.
  13. Review and Submit Application.
  14. While logged in, you can check the status of your application by selecting "+" next to the job title for this position.
  15. You can review or revise your application at any point during the open period of the announcement.
  16. To update an application, you should log into your USAJOBS account and select "+" next to the job title for this position. Select "Update Application"for this job.
  17. Note: When you click Update Application, you will be prompted to re-select your documents from USAJOBS. Documents submitted with the first application will no longer be associated with the applicant record. So it is important that you select all documents you want to use in the re-application.

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Agency contact information
Michelle Kahoun
Phone

(703) 754-1652 X1133

Email

michellekahoun@nps.gov

Address

National Mall and Memorial Parks 900 Ohio Drive SW WASHINGTON, DC US

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Next steps

Once the Occupational Questionnaire is received you will receive acknowledgement that your submission was successful. If you are among the most qualified candidates and your name is referred to the hiring official, you may be contacted directly for a possible interview. You will be notified of the status of your Application Package at the time candidates are referred for consideration, and when the selection process is complete.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/499028700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 05/16/2018 to 05/30/2018

Salary: $37,113 to $48,249 per year

Pay scale & grade: GS 5

Work schedule: Full-Time

Appointment type: Internships