Environmental Protection Agency Administrative Specialist in Portland, Oregon

  • Duties

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Duties
Summary

Earth Day is every day at EPA! At EPA, you can protect human health and the environment of all Americans, and you’ll discover that EPA is one great place to work! We offer great benefits and work flexibilities, and our diverse workforce connects to more than just a career--we share a common passion to promote a cleaner, healthier environment. Discover how exciting safeguarding our natural resources and protecting human health can be. Find yourself at EPA.

This is a Recent Graduates position in the Pathways program. This program provides individuals who have completed a qualifying associate’s, bachelor’s, master’s, professional, doctorate, vocational, or technical degree or certificate with an entry-level developmental experience with the potential to lead to a career in the Federal government after successfully completing the program. More information about the Recent Graduates program can be found at USAJOBS Information Sheet.

This position is located in Oregon Operations Office, Portland, Oregon and/or other offices located in Seattle, Washington The duty location will be determined after a selection has been made for this position. If selected, you must work at one of the locations stated in this announcement. For more information on this office, visit their website: https://www.epa.gov/aboutepa/epa-region-10-pacific-northwest

Your salary will be based on the grade level for which you are selected and the duty location of the position.

One or more positions may be filled.

Except in special circumstances, those new to the federal government will be hired at the starting salary (step 1) of the applicable grade range listed above.This is a Recent Graduates position in the Pathways program. This program provides individuals who have completed a qualifying associate’s, bachelor’s, master’s, professional, doctorate, vocational, or technical degree or certificate with an entry-level developmental experience with the potential to lead to a career in the Federal government after successfully completing the program. More information about the Recent Graduates program can be found at USAJOBS Information Sheet.

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Responsibilities

You will:

  1. Review and analyze existing administrative policies and evaluate new and/or proposed administrative processes, policies, and requirements for potential application, and to resolve administrative issues.

  2. Oversee the timely completion of travel arrangements and travel vouchers to ensure documents are completed and approved in a timely manner.

  3. Serve as the point of contact for Freedom of Information Act (FOIA) and Correspondence Management System (CMS).

  4. Compose and prepare a variety of correspondence, reports, briefing materials, and narrative materials.

  5. Develop, coordinate, and oversee internal office administrative policies, procedures, and processes.

Travel Required

Occasional travel - You may be required to travel 1 to 5 days per month,

Supervisory status

No

Promotion Potential

09

Who May Apply
This job is open to…

Recent Graduates who have completed a qualifying degree or certificate from a qualifying educational institution or technical education program within the preceding two years of the announcement closing date (the two years begins on the date all course requirements are met). Preference eligible veterans unable to apply within two years of receiving their degree due to military service obligation may apply up to six years after degree or certification.

Questions? This job is open to 4 groups.

  • #### Job family (Series)

0301 Miscellaneous Administration And Program

  • Requirements

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Requirements
Conditions of Employment
  • If you are selected, a pre-employment background check is required.
  • You must be a U.S. citizen.
  • You must submit a resume and required documents (see How to Apply section).
  • You must meet all Recent Graduates program requirements by the closing date
  • If you are selected, a written participant agreement must be signed.

If you are selected, the entire period served under the Internship Program will be a trial period.

This position is designated as Low Risk and requires a background investigation. Unless an appropriate background investigation is already on record with the Office of Personnel Management, you must undergo a background investigation.

Qualifications

You do not need a degree to qualify for this position.

We are looking for at least one year of specialized experience related to this position as described below:

To qualify for the GS-07 level, you need to have at least one year of full-time experience equivalent to the GS-05 level defined as: Utilizing administrative processes and procedures; using software applications to prepare correspondence; and making travel arrangements for other staff members. - OR 1 full year of graduate level education; or superior academic achievement (Superior Academic Achievement Definition) degree in an academic discipline related to this position.

To qualify for the GS-09 level, you need to have at least one year of full-time experience equivalent to the GS-07 level defined as: Analyzing administrative processes and procedures; using software applications to prepare correspondence; and making travel arrangements for other staff members.- OR master's or equivalent graduate degree; or 2 full years of progressively higher level graduate education leading to such a degree; or LL.B. or J.D., if related; degree in an academic discipline related to this position.

Your answers to the on-line assessment will be used to evaluate your competencies in the following areas:

  1. Knowledge of administrative principles, techniques, and methods.

  2. Ability to use web-based travel and timekeeping systems.

  3. Skill in using software applications to prepare correspondence and reports.

  4. Knowledge of Freedom of Information Act (FOIA) procedures.

  5. Skill in preparing correspondence, briefings, and reports.

  6. Ability to analyze the implications of administrative policies and procedures.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education
Additional information

Position has portable work and selectee may be authorized to telework after meeting eligibility requirements if approved by the supervisor/manager.

EPA participates in E-Verify. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that enables participating employers to electronically verify the employment eligibility of their newly hired employees. For additional information: EPA Announcement Policies and Procedures.

If you are selected, travel, transportation, and relocation expenses will not be paid by EPA. Any travel, transportation, and relocation expenses associated with reporting to work in this position will be your responsibility.

If you have part-time work experience, read this: EPA Announcement Policies and Procedures.

This position is in the bargaining unit.

Upon completion of the developmental program, you may be noncompetitively converted to a term or permanent position without further competition.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and required documents to ensure you meet the basic qualification requirements. Your resume must address the knowledge, skills, and abilities listed in the Qualifications section. If you meet basic qualification requirements, your application will be further evaluated based on your answers to the online assessment. Your responses to the online assessment will be used to measure the degree to which your background matches the requirements for the position. You are being evaluated under the category rating method which means, if you are determined to be qualified, you will be placed into the ‘Best Qualified’, ‘Well Qualified’, or ‘Qualified’ category.

We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. We will evaluate your qualifications and eligibility and notify you if you meet minimum qualification requirements. If you are referred for consideration, you may be subject to additional assessments.

NOTE: We do not require a separate statement responding to the competencies, also referred to as Knowledges, Skills, and Abilities (KSAs). However, your resume should clearly show possession of these competencies.

To preview questions please click here.

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Background checks and security clearance
Security clearance

Other

Drug test required

No

  • Required Documents

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Required Documents

Documents to be submitted online:

  • Resume clearly stating your experience related to this position as described in the Duties section and Qualifications section. In describing your experience, you need to be clear and specific. We will not make assumptions regarding your experience.

  • Responses to the online assessment questionnaire.

  • College transcripts - required to submit either unofficial transcripts or a list of courses that includes school(s) attended, school address, course title, grades earned, completion dates, department, and quarter or semester hours earned. Required to submit documentation from the school showing completion of degree within the preceding two years.

  • Veterans' Preference Documents - DD-214 Member 4 copy (or other copy indicating character of service), VA letter stating overall/combined disability rating (percentage), and SF-15, if applicable; active duty service members: submit certification from the armed forces documenting active duty dates, expected discharge/release date, campaign medals/badges, and character of service (a certification is any written document from the armed forces that certifies you are expected to be discharged/released from active duty service in the armed forces under honorable conditions within 120 days after you submit the certification).

Additional information can be found on our website: EPA Announcement Policies and Procedures.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Join EPA in protecting human health and the environment and enjoy many work life quality options! Working for the EPA offers you a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. To learn more about us, visit Life and Careers at EPA.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

You are strongly encouraged to read the entire announcement before you submit your application for this position.

To begin the application process, click the Apply button to the right on this screen, follow the prompts to log-in/register, submit all required documents, and complete the assessment questionnaire. To be considered, you must submit a complete application package by 11:59 PM Eastern Time on the day the announcement closes.

All required supporting documents will be collected electronically via the USAJOBS document portfolio feature.

If you cannot apply online, you must contact the Human Resources Office listed below for assistance no later than three business days prior to the closing date of this announcement. You must provide complete application materials by the day the announcement closes.

For detailed instructions to assist you in ensuring your application package is received, go to EPA Announcement Policies and Procedures.

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Agency contact information
CHAUNTEL MOORE
Phone

513-569-7582

Fax

513-569-7826

Email

MOORE.CHAUNTEL@EPA.GOV

Address

Environmental Protection Agency US Environmental Protection Agency Human Resources Office Cincinnati, Ohio United States

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Next steps

You can track the progress of your application package via your USAJOBS account. You will receive an acknowledgement from USAJOBS that your submission was successful once we have received your online occupational questionnaire, resume, and any supporting documentation. You will be notified of the status of your application via your USAJOBS account after we conduct a qualification review of your complete application package. You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration. We may verify all information you provide in your resume and questionnaire responses through reference and/or background check, and/or verification of your education. If you are selected, you will be contacted personally by the human resources office posting this announcement.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/504950800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 07/13/2018 to 07/19/2018

Service: Excepted

Pay scale & grade: GS 07 - 09

Salary: $44,857 to $71,331 per year

Appointment type: Recent Graduates

Work schedule: Full-time