Depauw University Management Fellows Internships

Business Internships

Sponsored by The Hubbard Center for Student Engagement

Job Information

Level Playing Field Institute Alumni Program Manager in Oakland, California

Organization: SMASH

Program: SMASH Alumni

Title: Alumni Program Manager

Location: Oakland, CA

Reports to: Alumni Programs + Partnerships Director

Position Type: Full-time, salaried, benefits

The Level Playing Field Institute is now SMASH! SMASH Academy, a program that US News and World Report called “Perhaps the most ambitious program to encourage African American and Latino students in STEM fields” is heading into its 15th summer this year. SMASH is an organization committed to eliminating the barriers faced by underrepresented people of color in science, technology, engineering and math (STEM) and fostering their untapped talent for the advancement of our nation.

Founded in 2001, SMASH is an Oakland-based nonprofit organization that operates the Summer Math and Science Honors Academy (SMASH), a year-round STEM-focused academic program that serves underrepresented high school students. In tandem, SMASH conducts research examining inequity in access and opportunity across K-12, higher education, and workplace contexts in order to improve the outcomes for underrepresented students in STEM fields.

SMASH Academy is a five week, three-year Science, Technology, Engineering and Mathematics (STEM) residential academic acceleration program for motivated, high school students from underrepresented populations (African-American, Latinx/Hispanic, Southeast Asian and/or Pacific Islander, and Native American), who have demonstrated an aptitude for science and math.

When SMASH scholars graduate from SMASH Academy, they are in their senior year of high school and officially become a part of our SMASH Alumni Program. The alumni program includes, but is not limited to: Senior College Preparatory Program, SMASH Rising Internship Preparatory Program, SMASH Alumni Board, SMASH Alumni Summit, Alumni Newsletter.

This is a pivotal time for SMASH as we begin building on the success of our education programs, we are embarking on an aggressive expansion strategy to achieve national impact. Working at SMASH is about fast growth, personal commitment and the tenacity to challenge the status quo. This is not for the faint of heart. But if you think you have what it takes to dare to change the face of STEM. Join us.

The Opportunity:

Reporting to the Alumni Programs + Partnerships Director (APPD), the Alumni Program Manager (APM) will play an integral role in delivering and sustaining the transformative educational experience that SMASH alumni need to pursue, persist, and succeed in STEM. The APM will support the rapidly growing alumni program to implement long-terms plans for college success, career development, and community building and engagement. The APM will develop communications, operations, and programming to best support SMASH alumni in their senior year of high school, college, and careers.

Working at SMASH is about professional growth, personal commitment, and the tenacity to challenge the pedagogical status quo. SMASH offers a unique environment for scholars + alumni and staff alike to focus on their interests in STEM education and explore cutting-edge practices. SMASH is seeking to hire individuals who will contribute to our larger aim of developing our scholars to be STEM practitioners who are civically aware and social justice oriented, equipped to employ their STEM knowledge and skills for the betterment of their local, national, and global communities.

Key Responsibilities:

Program Design + Management

  • Support the Alumni Program + Partnerships Director with senior and alumni programming design and implementation, including, but not limited to:

  • Hiring and performance management of program seasonal staff

  • Planning and implementation of senior and alumni programming

  • Leading recruitment processes of alumni participants

  • Designing and delivering SMASH Alumni Summit 2020, and general conference strategy

  • Support design and build out of alumni programming

  • SMASH Rising pre-launch, launch and operate, and wrap-up support

  • Ensure programmatic efficacy and alignment between SMASH Academy + Alumni Program priorities

Senior, Alumni and Family Relations

  • Develop + Maintain communication and engagement strategy across a variety of platforms to ensure regular alumni communication (i.e. weekly newsletter, Hustle, Facebook, etc.)

  • Design + Implement SMASH Alumni Parent Engagement Program

  • Manage SMASH Senior College Preparatory Program through regular communication, guidance and event planning support

  • Lead SMASH Alumni Leadership Board

Relationship Development, Management and Strategic Partnerships

  • Identify + Pursue strategic relationship and partnership prospects

  • Foster strong relationships with SMASH alumni community, corporate partners, etc.

  • Participate in conferences and community outreach to establish SMASH as a leading national STEM program and stay current with relevant developments


Desired Skills and Qualifications:

  • Bachelor's degree in Education or related field required; advanced degree preferred (completed or in progress)

  • 3+ years in program development and management in Education and/or youth development, or equivalent

  • Strong leadership abilities including an encouraging, motivating presence to help with culture and team building, prioritization and planning, mentoring and coaching.

  • Demonstrated effectiveness in working with youth from diverse ethnic, cultural, and economically underserved backgrounds

  • Excellent verbal and written communication, presentation and facilitation skills

  • Self-starter with ability to work on multiple initiatives at the same time; excellent project management skills

  • Ability to be flexible, resilient and adaptable to changing priorities; self-reflective and prioritizes thinking outside of the box

  • Detail obsessive with strong organizational and time-management skills; solid and creative problem-solving skills

  • Energetic and entrepreneurial spirit about innovative education models and nonprofit organizations to shift paradigms

  • Desire and ability to work in a fast-paced, collaborative, team environment

  • Demonstrated commitment to STEM diversity

  • Travel as needed for planning and programming

  • Exemplifies SMASH Organizational Values -- Focus on Impact, Strengthen Our Communities, Balance Passion and Practicality, Experiment, Evaluate, Modify, and Implement, Be a Strong Link in the Chain, Celebrate and Have Some Fun

Work Demands:

  • Regular evening and weekend work may be required leading up to summer program launch during March - August

  • A minimum 3-year commitment to role is desired


SMASH provides competitive compensation commensurate with experience, and an excellent benefits package including medical, dental, vision, life/disability insurance, paid time off, 401k, volunteer time and flexible spending accounts (i.e. parking, transit, medical and dependent care). Our collaborative office is located in Oakland’s dynamic Uptown District. SMASH shares the building with several professional service and nonprofit organizations. We also hold community-building events and have a collegial atmosphere with a shared mission for social justice and educational equity.

Statement of Non-Discrimination

In keeping with our beliefs and goals, no employee or applicant will face discrimination/ harassment based on: race, color, ancestry, national origin, religion, age, gender, marital/ domestic partner status, sexual orientation, gender identity, disability status, or veteran status. Above and beyond discrimination/ harassment based on "protected categories," SMASH also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our office. Whether blatant or hidden, barriers to success have no place at SMASH.