OEC Group Administrative Assistant in Itasca, Illinois

What we?re looking for?

  • OEC Group is offering an Administrative Assistant Internship to start in the Itasca office (end date to be determined). Looking for college students with an interest in the Logistics/Supply Chain industry!

  • The Administrative Assistant Intern is responsible for assisting the Administration and Accounting departments with their daily workflow. Please note this internship is in Itasca, IL so candidates should only apply if they have reliable transportation and are able to commute to the office each day.

OEC Group is offering a paid internship.

About OEC Group

Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. With headquarters located in Taipei, Taiwan, as well as regional headquarters in New York and branches throughout Asia, North America, and Europe; OEC Group enjoys a strong position in a rapidly growing market.

Company Culture

OEC Group provides a fun, family-oriented work culture. We are a well-established company that is continually growing and looking for strong team players. We often host company outings such as team dinners, holiday parties, company picnics, and team building activities!

About the Position

Duties and responsibilities include the following (other duties may be assigned):

  • Retrieves messages from the company voicemail and forwards to the appropriate personnel.

  • Communicates with office management on any requisitions and/or outstanding projects.

  • Assists the Administration department with organizing company events such as the annual holiday party, summer picnic and various dinners.

  • Notifies employees of upcoming birthdays and assists in arranging monthly birthday celebrations.

  • Monitors inventory for all office supplies including kitchenware and orders supplies as needed.

  • Maintains overall cleanliness and presentation of the office/kitchen(s) and coordinates with cleaning services as provided by building management.

  • Coordinates with Human Resources during new hire orientation to provide employees with an ID badge, office pass and desk name plate.

  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Monitors visitor access and issues passes when required.

  • Maintains conference room schedule through Microsoft Outlook by booking appointments for meetings, interviews, trainings, etc.

  • Receives, sorts, and routes mail, and maintains and routes publications.

  • Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.

  • Performs other clerical duties as needed such as filing, photocopying, and collating.

  • Manages all import documentation and data, tracing shipments, analyzing costs and matching/processing Accounts Payable related invoices and reports.

  • Complies and sorts documents, such as invoices and checks, substantiating business transactions.

  • Taking on additional tasks or projects to learn more about accounting and office operations.

Work Schedule

Itasca Office 1:00 pm ? 5:00 pm CST (part-time)


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Looking for candidates with good follow up abilities, strong organizational skills, and email communication skills.

Education & Experience

Currently pursuing a degree in general business or related areas of study, preferably a Senior in their graduate or undergraduate program.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit for long periods of time, and requires the ability to speak and hear. Specific vision abilities required by this job include close vision for data entry.

OEC Group is an Equal Opportunity Employer.