Colorado State University Outreach and Event Manager in Fort Collins, Colorado

Posting Detail Information

Working Title Outreach and Event Manager

Research Professional Position No

Posting Number 201800631AP

Position Type Admin Professional/ Research Professional

Number of Vacancies 1

Work Hours/Week 40

Proposed Annual Salary Range 48500 - 52000

Desired Start Date 08/27/2018

Position End Date (if temporary)

Open Posting Date

Open Until Filled Yes

To ensure full consideration, applications must be received by 11:59pm (MT) on 07/22/2018

Description of Work Unit

The Career Center at Colorado State University is part of the Division of Student Affairs and provides comprehensive career-related services to students. Our vision is that every student at Colorado State University will have high quality career education, connections, and community. Our strategy is to provide anytime access to career information via our website and apps, to grow the career ecosystem on campus so career conversations are happening everywhere, and to cultivate diverse career opportunities for our diverse student body. Student services include, but are not limited to, individual appointments and drop-ins, career fairs, networking/connect events, online resources, online training, job and internship postings, and Colorado Industry Tours. Employer services include, but are not limited to recruiting events and fairs, on-campus career interviews, job and internship postings, campus branding strategy consulting, and the Employer Partnership Program. Our award winning staff of 26 full time professionals and up to 40 part time and student staff strive to create an innovative, fun, and supportive work environment. With approximately 200 events, workshops, and presentations per year and over 5000 appointments and drop-ins, the Career Center is committed to supporting students in finding meaningful, rewarding, and affirming work.

Position Summary

The Outreach and Event Manager actively develops relationships to collaborate with campus offices and increase student awareness of and participation in Career Center services and events. This position manages a team of 10 student staff and 2 undergraduate/graduate-level interns, overseeing both front desk operations and active marketing initiatives. This position also manages one full-time employee, the Event and Project Manager. This position also independently manages logistics, leads committees, partnerships and executes over 15 major Career Center events annually. The position is part of the Communications, Outreach and Technology team and reports to the Associate Director. The Communications, Outreach and Technology team is responsible for creating marketing strategy for both passive and active audiences; designing, implementing and executing student programming aimed at engaging students with employers, alumni and education. This team is responsible for all marketing and communication endeavors on behalf of the Career Center.

Required Job Qualifications

• Bachelor’s degree in communications, liberal arts, business, public relations, marketing, counseling or related field

• 3+ years of guest service experience, working directly with customers/clients and/or event planning/public relations experience

• 1+ year(s) experience directly supervising, developing and evaluating staff

• Experience addressing needs/concerns of historically underrepresented and ethnically diverse populations, persons with disabilities, gay/lesbian/bisexual/transgender individuals, women and non-traditional students.

Preferred Job Qualifications

• Demonstrated strong written communication skills

• Experience hiring, training, developing and supervising student employees

• Experience at an institute of higher education working with student organizations and/or students

• Formal experience planning and executing events both large and small in nature

• Demonstrated organizational and problem-solving skills, follow-through, management of multiple projects and attention to detail

• Experience presenting to groups varying from 2 to 50+

• Demonstrated expertise building new relationships and maintaining them with employers, students, faculty, and administrators OR in a similar relationship building environment such as business sales, community development, or public relations

• Demonstrated experience with learning and utilizing computer applications and social media for effective communication and outreach

• Demonstrated knowledge of career services programs/services and how they impact students

• Demonstrated experience with databases, such as Excel, and ability to analyze large amounts of data in order to synthesize and create recommended action plans for follow-up

• Demonstrated personal and professional commitment to diversity as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity outcomes

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Program Management

Duty/Responsibility

  • Create and manage student-focused outreach plans for the Career Center, including pre-event invites, active-channel engagement, post-event follow-up, and other student outreach campaigns

  • Create and execute annual outreach and events plan on behalf of the Career Center

  • Analyze key communication efforts and effectiveness for Career Center events, determine and execute changes based on findings

  • Develop and manage targeted Career Center programs and initiatives with campus partners, student organizations, and other offices on campus focused on serving traditionally underrepresented students

  • Independently decide upon allocations for events, programming and student staff budgets

Percentage Of Time 30%

Essential Duties

Job Duty Category Relationship Management

Duty/Responsibility

  • Respond to incoming inquiries from campus offices/partners interested in engaging at the Career Center through presentations, training, or event participation

  • Develop and maintain relationships with focus populations such as first generation, students of color, students with disabilities, GLBTQ and other traditionally underrepresented populations through student-oriented groups and other campus offices to share knowledge and increase student awareness and use of the Career Center

  • Create monthly outreach strategy and activities for student ambassadors to execute with defined target populations

Percentage Of Time 25%

Essential Duties

Job Duty Category Supervision

Duty/Responsibility

  • Hire, train, develop and supervise the Event and Project Coordinator (024115.0001), 10 Student Ambassadors, 1 Events Intern and 1 Student Ambassador Lead Intern

  • Lead team of full-time and student staff, making independent decisions regarding their daily activities and providing direction and oversight in their interactions with employers

  • Participate in helping guide center-wide best practices around student supervision, developing center-wide student training, and helping coordinate hiring practices across student teams

Percentage Of Time 20%

Essential Duties

Job Duty Category Event Planning

Duty/Responsibility

  • Lead event planning committees for over 16 events each year for the Career Center

  • Manage event planning database

  • Independently develop plan for and manage staff and student staff volunteers Career Center events, ensuring needs are properly covered

  • Provide employer-related support to center and campus events as assigned

Percentage Of Time 20%

Essential Duties

Job Duty Category Campus and Association Engagement

Duty/Responsibility

  • Participate in university and professional association activities such as NACE, ATD, and MPACE

  • Participate as an active member of campus-wide diversity initiatives/committee/groups

  • Participate as a staff member in the full activities of the Career Center and function as a key member of the university-wide Career Center team

Percentage Of Time 5%

Application Details

Special Instructions to Applicants

For full consideration, please apply by 7/22/2018, 11:59 pm (MT) with a cover letter addressing the required and preferred qualifications, resume, and 3 professional references. References will not be contacted without prior notification of candidates.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires)

Search Contact Summer Shaffer - Summer.Shaffer@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested 3

Maximum Requested 3

Supplemental Questions

Required fields are indicated with an asterisk (*).


  • I have a Bachelor's degree in communications, liberal arts, business, public relations, marketing, counseling and related field.

  • Yes

  • No


  • I have 3+ years of guest service experience, working directly with customers/clients and/or event planning/public relations experience.

  • Yes

  • No


  • I have 1+ year(s) experience directly supervising, developing and evaluating staff.

  • Yes

  • No


  • I have experience addressing needs/concerns of historically underrepresented and ethnically diverse populations, persons with disabilities, gay/lesbian/bisexual/transgender individuals, women and non-traditional students.

  • Yes

  • No

Applicant Documents

Required Documents

  • Cover Letter

  • Resume

Optional Documents