University of Colorado Program Assistant I in Denver, Colorado

University of Colorado Denver

College of Liberal Arts and Sciences

Program Assistant I

Position #635964 – Requisition 14278

Applications are accepted electronically ONLY atwww.cu.edu/cu-careers

As Colorado’s only public urban research university, the University of Colorado Denver educates a diverse student body through quality academics, ambitious research and creative work, and civic engagement in the city we call home. CU Denver educates more than 15,000 undergraduate and graduate students, and with easy access to the state’s cultural, business and civic hub, our students benefit from immersive classroom and real-world experiences, supplemented by unparalleled internship and networking opportunities. As the most diverse research university in Colorado, our campus attracts top students and offers over more than 100 highly rated degree programs through eight schools and colleges, as well as more than 30 online degree programs. Home to over 40 research centers and institutes, CU Denver receives more than $25 million in sponsored research awards annually, allowing us to generate knowledge and create solutions to society’s most complex problems. Read CU Denver Quick Facts here.

Position Emphasis:

The Department of Political Science exists to provide a specialized liberal arts education to both graduate and undergraduate students, minors of the discipline and students fulfilling core requirements. Commensurate with this purpose, the unit seeks to promote, support, manage, and insure the successful outcome of research and applied projects.

This position exists to assure the achievement of the long- and short-term goals of the Political Science department by managing elements of student services within the department, managing various departmental databases and preparing reports relevant to departmental work processes, establishing and evaluating departmental work processes to best achieve departmental goals, monitoring several budgets related to department operations; working with and representing the director in managing operations within the department; and providing administrative support services to the chair and other faculty within the department.

Examples of Work Performed:

  • Management of all budget process once the dollar amounts have been allocated from the Dean's Office and transmitted to departmental accounts. Plans and administers department budgets (allocating, encumbering, transferring, and reallocating based upon changing needs). Provides department chair with regular reports utilizing information from Student Information System (CU-SIS), Financial Reporting System (COGNOS), PeopleSoft System, or other university budget-related software systems that may be utilized over time. Prepares budget projections for each academic term and for the academic year as a whole.

  • Manages day to day operations of department. Disseminates information to both faculty and students regarding university and department administrative and academic policies and procedures. Advises departmental faculty committees on policies and procedures, research data and prepares reports on request on a variety of topics. Develops, implements and evaluates improvements in office procedures, creation of information systems. Develops long range plans for operational improvement to match projected changes in department. Organizes and maintains departmental electronic and hard-copy records. Hires and trains student employees in the performance of office maintenance tasks. Manages scheduling of the department’s library and student lounge, and other common spaces. Assures the maintenance of office equipment and supplies. Helps faculty purchase equipment and supplies and dispose of equipment as necessary.

  • Provides the central focus of contact between department and financial/accounting, payroll, personnel, purchasing, and budgeting staff in the Dean’s Office. Participates in managing hiring processes for faculty and student employees, calculates salary rates, processes appointment forms and contracts for part-time faculty and students. Establishes and updates lecturer and student personnel files. Following appointment, helps orient all faculty members and graduate teaching assistants to University policies and procedures as well as departmental guidelines governing positions.

  • Provides front-desk point-of-contact for visitors to the department. Provides information, advice and counsel to all potential and enrolled students. Advises prospective students in person and on the telephone of admissions criteria, proper application procedures and deadlines; clarify UCD enrollment, residence and graduation requirements. Provides information and point of contact to other campus units and outside parties needing to interface with the Department. Establishes and maintains files of enrolled students, analyzes student progress through completion of their program of study and advises students of their status with respect to the Graduate School and departmental rules. Maintains and updates department listservs to facilitate department communication with current students and alumni. Designs, writes, edits and produces publications that include but are not limited to course descriptions, brochures, flyers, schedules and faculty directories. Creates content for and maintains the department’s official website and social media sites.

  • Uses digital software to create high impact textual and audio-visual content for departmental reports, the department website and social media sites. Assists in the maintenance of department website and other online presence. Attends available technological trainings to maintain and develop skills as needed to keep pace with changing technical needs of the Department. Advises the Department in possible acquisition of IT resources such as smart or color photocopiers, video-conferencing equipment, mobile projectors, etc.

Salary and Benefits:

Hiring Salary Range: $3,933 - $4,741 / month (non-negotiable)*

*The salary offered is usually the minimum listed, however, a salary above the minimum may be offered for some hard to fill positions.

Employees hired into these positions are eligible for University benefits. The University of Colorado offers a full benefits package. Information on University benefits program, including eligibility, is located atwww.cu.edu/employee-services.

Additional Information:

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Please make sure to include the following in your resume: job title, duties, months and years employed, and average hours per week worked as minimum experience is calculated on a 40 hour/week basis.

Minimum Qualifications:

Four years of general clerical or administrative experience, which included one year of budget or finance experience.

Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.

Substitution:

Appropriate education will substitute for the required experience on a year-for-year basis, but not for the one year of specific experience.

Preferred Qualifications:

  • Associates or bachelor’s degree.

  • Experience working in higher education.

  • Experience working at a front desk, answering questions and providing customer service.

  • Experience processing human resources transactions, such as payroll and/or leave.

  • Experience utilizing CU Denver software systems for Human Capital Management (HCM), for reporting and reconciling expenses (Concur), and/or for managing website content (Drupal).

Competencies:

  • Excellent organization skills with the ability to prioritize and multitask.

  • Strong interpersonal skills and the ability to establish rapport with persons of diverse backgrounds.

  • Detail-oriented, self-motivated, and a fast learner.

  • Excellent written and verbal communication skills.

  • Knowledge of and competence in Microsoft Word or comparable word processing system.

  • Competence in managing electronic database spreadsheet programs such as Excel.

  • With proper training, the ability to utilize and develop mastery of new software systems as they are implemented across the university.

  • Professional writing and efficient typing skills.

  • Knowledge of and competence in standard office software systems like Adobe Acrobat Pro, Publisher, and/or Tableau.

Job: *Professional Support Services

Organization: *D0001 -- Denver Campus

Title: Program Assistant I

Location: Denver

Requisition ID: 14278