University of Colorado Operation Services Application Specialist in Denver, Colorado

University of Colorado Denver

Office of Undergraduate Admissions

Operation Services Application Specialist (Administrative Assistant II)

Position #300182 – Requisition #13905

Applications are accepted electronically ONLY at

The University of Colorado Denver l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Office of Undergraduate Admissions has an opening for a full-time state classified Operation Services Application Specialist (AAII) position.

As Colorado’s only public urban research university, the University of Colorado Denver educates a diverse student body through quality academics, ambitious research and creative work, and civic engagement in the city we call home. CU Denver educates more than 15,000 undergraduate and graduate students, and with easy access to the state’s cultural, business and civic hub, our students benefit from immersive classroom and real-world experiences, supplemented by unparalleled internship and networking opportunities. As the most diverse research university in Colorado, our campus attracts top students and offers over more than 100 highly rated degree programs through eight schools and colleges, as well as more than 30 online degree programs. Home to over 40 research centers and institutes, CU Denver receives more than $25 million in sponsored research awards annually, allowing us to generate knowledge and create solutions to society’s most complex problems. /Read CU Denver Quick Facts here. /

In the heart of downtown Denver—one of America’s most vibrant urban centers—CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.

Job Summary:

This full-time, state classified position exists as a utility staff member whose main responsibility is to support the full cycle application process. This includes application data verification, student record resolution, coordination of pre-collegiate applications, credential and supplemental application material processing, and other special projects. Duties include: rubric-based residency eligibility determination; quality assurance checks on application data, admit types, and checklist items; data input and verification of credentials to the student information system (CU SIS); connecting unidentified application materials to proper student files in workflow/suspense; and coordinating organized processing of Pre-Collegiate applicants.

Examples of work performed:

  • Assist in coordinating the Application Data Verification process, and is responsible for initial residency determination. Performs quality assurance of overall application including biographical/academic applicant information, admit types, and checklist discrepancies.

  • Assist in applicant record clean-up by properly matching applications and supplemental documentation to correct student files.

  • In partnership with the Pre-Collegiate Academic Outreach staff, serve as a liaison on behalf of Undergraduate Admissions to assist in streamlining application processing for designated program attendees.

  • Assist in processing high school and college transcripts, test scores, and supplemental application documents by inputting data into the student information system (CU-SIS). Verify that the application checklist is aligned with received and missing supplemental application documents and updates academic history accordingly.

  • Assist the operations team in processing and completing various assignments each semester including the missing credential project, end of semester incomplete application project, Post-Bac program application processing, record purge project and other clerical related functions.

Salary and Benefits:

Hiring Salary : $2,839 / month (non-negotiable)*

Employees hired into these positions are eligible for University benefits. The University of Colorado offers a full benefits package. Information on University benefits program, including eligibility, is located

Additional Information:

Reference checks are a standard step in our hiring process. We will notify you prior to contacting both on and off-list references.

*Diversity and Equity: *

Please click here for information on disability accommodations:

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Your resume MUST include job title, duties, months and years employed, and average hours per week worked as minimum experience is calculated on a 40 hour/week basis.

Minimum Qualifications:

  • Two years of general clerical experience. One year of this experience must have included performing extensive data entry.

o Substitution: College or university coursework, appropriate to the work assignment, may substitute for the general experience on a year-for-year basis, but not for the one year of specific experience.

  • Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.

Preferred Qualifications:

  • One year of experience evaluating K-12 and/or higher education transcripts and/or applications

  • Experience working at a front desk

  • Experience working with a web-based student information system

  • Experience with Singularity and/or other document imaging/management software programs

Knowledge, Skills and Abilities:

  • Proficiency in Microsoft Office

  • Excellent oral and written communication skills

  • Attention to detail and the ability to ensure accuracy in work

  • Excellent customer service skills

  • Outstanding interpersonal skills and the ability to establish rapport with a wide variety of individuals

  • Ability to multi-task and prioritize

  • Excellent organization and time management skills

  • Skilled in document management (creation, organization, maintenance and dissemination)

Job: *Administrative Support and Related

Organization: *D0001 -- Denver Campus

Title: Operation Services Application Specialist

Location: Denver

Requisition ID: 13905