Job Title: Administrator I
Location: Boulder, Colorado
No relocation package is offered for this position.
U.S. Citizenship, Permanent Residency, or other protected status under 8 U.S.C. 1324b(a)(3) is required for this position.
UCAR/NCAR will not sponsor a work visa (e.g., J-1, H1-B, etc.) for this position.
Where You Will Work:
Located in Boulder, Colorado, the National Center for Atmospheric Research (NCAR) is one of the world’s premier scientific institutions, with an internationally recognized staff and research program dedicated to advancing knowledge, providing community-based resources, and building human capacity in the atmospheric and related sciences. NCAR is sponsored by the National Science Foundation (NSF) and managed by the University Corporation for Atmospheric Research (UCAR).
Formed in 2005, the Earth Observing Laboratory (EOL) is one of the seven laboratories of NCAR, the National Science Foundation’s Federally Funded Research and Development Center. As the successor of NCAR’s Atmospheric Technology Division (ATD), the mission of EOL is to provide leadership in observing facilities, field project support as well as research and data services needed to advance the scientific understanding of the Earth system.
EOL manages the majority of NSF’s Lower Atmosphere Observing Facilities (LAOF) and deploys them in support of observational field campaigns, ranging from single investigator projects to large complex campaigns that involve multiple investigators, agencies, and platforms, nationally and internationally. EOL deploys its systems for research by scientists from universities, NCAR, and government agencies, as well as for education. An integral part of EOL’s mission is to develop the next generation of LAOF and to provide management and archiving of data from past supported campaigns. In order to ensure progress in the atmospheric sciences, EOL supports a wide range of research areas within the Earth system science, ranging from microscale to mesoscale to climate process studies, and employs LAOF platforms and systems that reach from the surface of the Earth to the lower stratosphere and beyond.
This position in the EOL Directorate will perform functions across the Laboratory that support EOL's mission and staff. Please visit EOL's website for more information, and our "Join our team" page for information on working in EOL.
What You Will Do:
Supports the NCAR Earth Observing Laboratory (EOL) administrative functions by performing a variety of functions, including financial reporting; budgeting, monitoring, expense reconciliation; and proposal development, submission and tracking; and property oversight.
Responsibilities will include the following:
Uses IBM Cognos and other tools for forecasting and reporting on accounts of responsibility and others as directed. Tracks and monitors actual expenditures against budgeted amounts. Reconciles invoices and ensures they are submitted for payment in timely manner. Generates reports to review accounting activity and prepares monthly financial summaries. Keeps Lead Administrator informed of monthly budget variances and potential problems and/or concerns. Develops and maintains reports and analyses to support Lab budgeting activities. Initiates budget and account adjustments as necessary to avoid unexpected variances.
As directed, assists PIs with preparation of proposal materials, ensuring proposal and budgets meet sponsor guidelines. Submits proposals using internal proposal management system as well as external systems such as Fastlane, Grants.gov, and NSPIRES. Works closely with PIs, UCAR Contracts and Sponsored Agreements, and NCAR Budget and Planning departments. May also perform post-award duties such as analysis of funding terms and conditions, monitoring expenditures, and ensuring reporting requirements are met.
Supervises Division Property Administrator to ensure fixed assets and sensitive property are accurately tracked and corporate property policies are adhered to. Proactively monitors property interactions between DPA and other inventory coordinators in the Lab. May attend UCAR DPA meetings.
Oversees administrative aspects of the EOL visitor program, including internship programs. Initiates and prepares paperwork for a variety of personnel actions, ensuring accuracy and adherence to policy.
What You Need:
Education and Years of Experience:
Knowledge, Skills, and Abilities:
Excellent organizational skills, including flexibly managing multiple and competing priorities under tight schedules to meet unforgiving deadlines.
Demonstrated skill in budget development and management, accounting principles and functions, and financial analysis.
Advanced knowledge of word processing (MS Word) and proficiency in spreadsheet computer applications (MS Excel).
Advanced knowledge of English composition, grammar, spelling, punctuation, and usage.
Strong oral and written communication skills including proofreading and composing general correspondence with attention to grammar, punctuation and formatting, and synthesizing financial information for a more general audience.
Ability to interpret and implement UCAR, NCAR and federal policies and procedures.
Ability to work as a member of a broader and diverse team, and to assist others with tasks when necessary.
Ability to interact effectively with a diverse workforce.
Excellent interpersonal and customer service skills.
Desired Knowledge, Skills, and Abilities:
Knowledge of project management principles and skill in using project management tools.
Experience in proposal administration.
Experience with IBM Cognos.
Experience with government property procedures and rules.
Experience with Jaegger/UProcure, Concur and/or google apps suite.
What’s In It for You:
Benefits (Medical, Dental, Vision)
The University Corporation for Atmospheric Research (UCAR) is an equal opportunity/equal access/affirmative action employer that strives to develop and maintain a diverse workforce. UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy.
Whatever your intersection of identities, you are welcome at the University Corporation for Atmospheric Research (UCAR). We are committed to inclusivity and promoting an equitable environment that values and respects the uniqueness of all members of our organization.
Boulder, Colorado, United States
Regular, Full-Time (R1)